Introduction
Synthesis Document Manager will assist you in simplifying your record keeping, allowing you to save important information and patient data in the cloud, rather than in a physical space, thus providing you with easier and quicker access. The man hours spent searching for and updating files will be better spent as the process will take significantly less with a document managing application. Switching to a cloud-based application also results in cost saving as in doing so you minimise expenditure on materials and equipment.
Benefits Highlights:
- Easy and secure sharing of documents.
- Reduces costs associated with physical storage, man hours, and hardware.
- Helps with streamlining and improving efficiency of processing and storing.
- Helps save up on space associated with keep hard copies of records.
- Only allows access to authorised personnel.
Industry Related Benefits
- Important medical records and documents can be easily and securely shared between medical staff, such as doctors and specialists, without having to lose time in sending email communication back and forth, or physically searching for them in file rooms.
- Cloud-based document sharing can save healthcare providers a substantial amount of budget spending by reducing costs associated with physical storage, man hours in processing paper-based documents, and hardware-based costs such as printing and photocopying.
- Document managing can help with streamlining and improving efficiency of document processing and the storing of medical records. All patient records and information can be easily searched for through text queries and keywords, returning relevant results quickly and saving time in browsing through files in a physical storage room located in specific areas of the facility.
- With a document managing application you also save up on physical space which would be needed to keep hard copies of patient data. Apart from that, it is also more secure as only authorised personnel have access to the system, as opposed to anyone being able to search through physical files.
Introduction
As an industry which relies on keeping records of, and dealing with, sensitive client information, a document managing application would greatly benefit the financial sector. With quicker access to the necessary files, finance personnel become more efficient and productive, freeing up man hours to be used for other tasks. Departments also become more professional as they can more easily stay compliant and up to date with regulations, resulting in a better service to clients and better collaboration between departments.
Benefits Highlights:
- Allows for a paperless environment.
- Secure file sharing with admin control over user rights and permission.
- Efficient document searchability and retrieval.
- Helps institutions keep up to date with latest rules and regulations.
Industry Related Benefits
- One of the main advantages Synthesis Document Manager offers to Financial service providers is the ability to move into a paperless environment by allowing contracts and invoice documents to be scanned and stored securely into a centralised cloud-based repository.
- Secure file sharing with admin control over user rights and permission, enforced password protection, remote file or folder swipe, and digital rights management (DRM), are all features that can add a level of control and security when it comes to highly financially-sensitive documents.
- Efficient document searchability and retrieval by having all documents stored and shared on the cloud.
- With a document managing application, financial institutions can keep up to date with the latest compliance rules and regulations much more easily, thus ensuring they are the most efficient that they can be.
Introduction
A document manager within the retail industry would avoid the complications and human errors which come along when manually managing files and documents. Your documents would be safe and secure and more easily processed and accessed through a cloud-based application.
Benefits Highlights:
- Allows all documents to be stored and accessible from one centralised cloud location.
- Creates a leaner and more productive way of processing and sharing information.
- Allows for consistent, high quality, and cost efficient operation.
- Reduces man hours and physical space issues.
Industry Related Benefits
- Retail is one of the most paper-heavy industries that can benefit from having all documents stored and accessed from one centralised cloud location. Sales invoices, receipts, sales contracts, inventory and fulfilment forms can be created, stored, shared and retrieved in a fully digital environment, thus saving considerable costs and human error from working with large volumes of hard copies of documents.
- Cloud-based document management creates a leaner and more productive way of processing and sharing information especially for retail chains that have a geographically dispersed supply chain and customer base.
- Deliver consistent, high quality service while achieving profitable, cost efficient operation when you employ Synthesis Document Manager to help you manage your files and incorporate information into the flow of your business.
- Reduce operating costs by saving up on man hours, as well as costs and physical space issues associated with physical storage of documents and records.
Introduction
A document managing system within the manufacturing industry would be particularly useful when it comes to managing large volumes of documents containing sensitive information, both on-site and off-site. The security features which come with the application ensure the best form of security and compliance within the industry, as well as the best level of efficiency.
Benefits Highlights:
- Reduces costs with respect to processing, copying, and storing documents.
- Supports a leaner way of securely managing large volumes of commercially-sensitive information.
- Includes security-rich features to ensure compliance to regulations and policies.
- Allows for streamlining of documents for more efficiency and productivity.
Industry Related Benefits
- Manufacturing companies with large networks of operation and an extensive supply chain can cut off a sizeable part of their monthly or yearly costs with respect to processing, copying and storing documents on on-site and off-site locations.
- Synthesis Document Manager supports a leaner way of securely managing large volumes of commercially-sensitive information by having company-wide documents stored and retrieved from a single cloud-based platform.
- Security-rich features such as digital rights management, ensures compliance to industry regulations and company policies.
- Streamline your documents so that your files are organised, resulting in a more efficient service and higher productivity.
Introduction
Client information and data is a crucial part of the customer service industry, so it would follow that the quicker that data is retrieved, the more efficient and productive customer service agents can be and the higher the likelihood that a client’s issue is resolved within first contact. Synthesis Document Manager allows your business to be more compliant with regulations and policies, as well as always up to date with the latest information on any client issues.
Benefits Highlights:
- Increases accuracy and timeliness when dealing with clients.
- Allows for a better customer experience.
- Ensures no data is lost or information shared with the wrong people.
- More efficient communication between employees and management.
Industry Related Benefits
- Accuracy and timeliness are both crucial factors in time-pressed customer-oriented services, such as contact centres or IT support units. Having all documentation such as client contracts, invoices, product knowledge base and policies easily and quickly accessible from one single interface, gives customer service providers an edge over managing the entire communications in a highly efficient way.
- Having all customer-related documents at hand increases the number of first call resolutions, provides a better customer experience, and enhances the reputation of the company and brand.
- Customer information is stored securely on the cloud with full control over user right management, protection, and compliance. Synthesis Document Manager ensures no data is ever lost and no sensitive information is divulged to the wrong people.
- Agents can communicate more efficiently with management or superiors about specific clients and issues, easily finding the necessary files and sharing them virtually, rather than having to search for them manually, taking more time and slowing down the process of resolution.
Introduction
A smart document manager unites services of the public sector with the citizen to make internal workflows more efficient and reliable. The function of cloud-based storage and sharing allows government offices to give quicker responses to public requests and issues. Additionally, document sharing enables the management of processes for governmental arms and employees by reducing latency. Another important factor is that a document manager application helps the reduction of costs by allowing governmental offices to change to a paperless environment while guaranteeing safe and secure data.
Benefits Highlights:
- Allows for more efficient internal workflows and faster responses to public requests.
- Manual processes are automated and latency is reduced.
- Allows offices to move to a paperless environment.
- Provides necessary security to process sensitive and confidential data.
- Mitigates risks of data loss and PII exposure.
- Drastically decreases costs.
Industry Related Benefits
- Document digitisation and retrieval have been important change processes in the public sector for bringing its services closer to the citizens and for making internal workflows more efficient and moving at a pace relevant with the demands of the time. The secure cloud-based storage and sharing ability takes document management one step further by allowing government offices to respond faster to public information requests.
- With Synthesis document sharing, governmental arms and employees can manage certain processes, such as contract tendering, licensing, permits, etc. more easily and efficiently. Manual processes are automated and latency is reduced. For example, vehicle licencing and registration processes can be expedited because there is swifter handling of documents along the chain.
- Cloud-based document sharing can reduce budget spends for governmental branches by allowing government offices to move to a paperless environment while at the same time providing the necessary security to process sensitive and confidential data.
- Safe data administration and secure procedures are the key issues of governmental institutions. The Document Manager mitigates risks of data loss and Personally Identifiable Information (PII) exposure while drastically decreasing costs.
Introduction
Within the transport industry, huge amounts of paperwork are stored in office rooms. Synthesis Document Manager provides the option to have a secure, cloud-based document storage space which can help various companies reduce damage costs related to loss of documents during permanent circulation. To achieve these benefits, a quick text search will be provided and distributed through the organisation to simplify work processes.
Benefits Highlights:
- Mitigates risks and damage costs associated with loss of documents.
- Decreases man hours spent processing, searching, and retrieving documents.
- All documents are accessible through a quick search and can be easily shared.
- Guarantees safe and secure treatment of personnel files.
- Helps avoid loss of important records.
- Enables a reduction in the amount of paperwork for departments.
Industry Related Benefits
- Secure document storage and sharing can help transport and logistics companies mitigate risks and damage costs associated with loss of paper-based documents during time-pressed transactions that pass through different hands.
- Document Manager provides a time and cost-saving solution to businesses in the industry by having to allocate less man hours in processing, searching, and retrieving papers and documents. All relevant documents are accessible through a quick text search and can be easily shared across the organisation.
- To guarantee safe and secure treatment of personnel files, access is given by the responsible personnel in order to avoid leaked passwords and rather unsafe methods for log in.
- Document storage via cloud services helps to avoid losing important records due to fire, change of workplace or other reasons. Additionally, it enables a reduction in the amount of paperwork for each department.
Introduction
In the branch of hospitality, Synthesis Document Manager facilitates the administration of a large volume of documents without losing important customer data through cloud backups and document sharing. Hotel chains can easily improve their rate of response through the searching and accessing of documents on the cloud, which enables more prompt customer assistance.
Benefits Highlights:
- Assists in seamlessly aligning back and front offices operations.
- Drastically improves customer relations.
- Assists with organising files and documents better.
- Provides a more user friendly way of storing and searching information.
- Reduces storage and administration costs.
Industry Related Benefits
- The hospitality industry relies heavily on its customer-facing desks and reservation management, which in turn require handling and processing of a large volume of documents efficiently and without loss of important customer data. Document Manager can assist in aligning back and front offices operations seamlessly through secure document sharing and cloud backups.
- Hotels can drastically improve customer response by searching and accessing documents quickly on the cloud from a single platform thus being able to assist customers more promptly and thoroughly.
- Document Manager helps organise files and documents better, providing different departments with a more user friendly way of storing and searching for information on a day-to-day basis.
- Document Manager helps hotels and other hospitality organisations to avoid additional storage costs by eliminating the need to store records, while not requiring advanced technical skills for administration.
